Editable Australian trucking template
Australian trucking invoice template
Download a reusable trucking invoice template for Australian owner-drivers, small fleets and carriers with load reference, consignment note, POD, route, kilometres, GST, RCTI notes, waiting time and accessorial charges.
- ✓Built for specific loads, delivery evidence, lanes and agreed accessorials.
- ✓Separates linehaul, fuel levy, waiting time, tolls, permits, detention and reimbursed expenses.
- ✓Available in Google Sheets, Google Docs, Excel and Word.
Prefer to fill it in online? Open the Australian trucking invoice generator.
Trucking invoice template
Editable Australian format
Designed as a saved billing file for owner-drivers and carriers who invoice specific trips.
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How to use an Australian trucking invoice template
A trucking template should make the load easy to approve: load reference, consignment note, POD, route, pickup and delivery dates, agreed rate, waiting time and GST or RCTI treatment should all remain visible.
Fields to keep in the template
- Carrier or owner-driver name, ABN and payment details.
- Customer, head carrier, broker, shipper or forwarder and PO reference.
- Load reference, consignment note, BOL, POD or rate agreement.
- Pickup, delivery, route, dates, truck, trailer and kilometres.
- Linehaul, per-kilometre charge, fuel levy, waiting time, detention, tolls, permits and tarping.
- GST if registered, RCTI note where applicable and balance due.
GST and RCTI
GST-registered carriers generally issue Tax Invoices with GST shown unless the payer issues a recipient-created tax invoice under an agreed RCTI arrangement. Confirm which party issues the tax invoice.
Accessorial charges
Waiting time, detention, demurrage, tolls and re-delivery charges should be separate with date, location or authorization references.
FAQs about Australian trucking invoice templates
Can owner-drivers use this template?
Yes. It is written for owner-drivers, small fleets and carriers billing a specific load.
Should POD be referenced?
Yes. A POD, consignment note or load reference helps accounts payable approve the invoice quickly.
What if the head carrier issues an RCTI?
Do not duplicate the tax invoice. Add an RCTI note and keep the agreement with your records.
