Consulting Invoice Generator
Create a professional consulting invoice with project reference, PO number, service period and day-rate or retainer fields, then download as a clean PDF — free, no sign-up required.
Your Business Information
Client Information
Brand Your Invoice
Invoice design
Invoice Details
Line Items
GST is applied only to line items with the “GST” box ticked.
Signature
Add your authorised signature. It will only appear on the invoice preview and PDF if you actually sign.
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| Invoice Date | — |
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Discovery & stakeholder interviews (2 days) | 2 | A$0.00 | A$0.00 |
| Market & competitor analysis — written report (fixed fee) | 1 | A$0.00 | A$0.00 |
| Strategy workshop facilitation (on-site) | 1 | A$0.00 | A$0.00 |
| Implementation support & follow-up calls | 4 | A$0.00 | A$0.00 |
| Monthly advisory retainer (up to 10 hours) | 1 | A$0.00 | A$0.00 |
| Travel & accommodation recharged at cost | 1 | A$0.00 | A$0.00 |
| Registration/filing fee paid as client's agent (disbursement — outside scope of VAT) | 1 | A$0.00 | A$0.00 |
| Retainer credit applied (previously invoiced, drawn down this period) | 1 | A$0.00 | A$0.00 |
| Subtotal | A$0.00 |
| GST (10%) | A$0.00 |
| Total | A$0.00 |
Consulting invoice generator for Australia
Create an Australian consulting invoice for management, IT, marketing, HR, operations, finance, strategy or advisory work. Add the project reference, purchase order, service period, fee basis, lead consultant, client ABN, expenses, retainer credits, GST and payment terms, then download a PDF.
Australian consulting invoices often need to satisfy client approval and accounts payable at the same time. A useful invoice connects the fee to the scope, period, purchase order and deliverables, while making ABN and GST status clear.
What an Australian consulting invoice should include
A consulting invoice should identify the engagement clearly enough for the client team and accounts payable to approve it without asking what was delivered or which purchase order it relates to.
- Consultant or firm name, ABN, contact details and payment instructions.
- Client legal name, billing address, accounts-payable contact and client ABN where relevant.
- Project, proposal, statement of work, purchase order or internal cost-centre reference.
- Service period, workshop date, milestone date or delivery window.
- Fee basis: hourly, day rate, fixed fee, retainer or milestone.
- Deliverables, workshops, reports, implementation support, expenses and disbursements on separate lines.
- GST if registered, retainer applied, amount paid and balance due.
ABN, GST and Tax Invoice wording
ATO tax invoice guidance expects GST-registered suppliers to issue tax invoices for taxable sales above the relevant threshold and to show details such as ABN, what was supplied, price and GST. If you are not registered for GST, do not charge GST and do not call the PDF a Tax Invoice.
Most Australian consulting supplied by a GST-registered business is treated as a taxable service, but exports, overseas clients and agency-style disbursements can need separate review.
Retainers, milestones and expenses
For retainers, state the month, included hours or advisory scope and any credit applied. For milestones, name the accepted deliverable. For hourly or day-rate work, show the dates or units billed so the invoice can be matched to approvals.
Keep travel, software, research purchases, subcontractors and client-paid disbursements separate from professional fees. That gives the client a clean review path and helps your bookkeeper apply the correct GST treatment.
Client approval and payment timing
Australian corporate clients often require a PO number, vendor ID, cost centre or signed statement of work before accounts payable will release payment. Add those references before sending the invoice, especially for larger advisory firms and government or enterprise clients.
Common Australian consulting invoice mistakes
- Describing the line only as consulting services with no project, period or deliverable.
- Omitting the PO, SOW, vendor ID or cost centre required by the client.
- Using Tax Invoice wording while not registered for GST.
- Mixing expenses, subcontractors and professional fees into one line.
- Not showing retainer credits, deposits or previous payments clearly.
- Using a freelance invoice where the work is a structured consulting engagement.